Diplomas are unique, one-time ceremonial documents that carry the student’s name, the degree and date of award, and pertinent authorizing signatures. Some programs holding external accreditation also include the major program in the degree name. At Shepherd University diplomas are produced and shipped three times per year, approximately one month after each conferral date (August, December, May).
Because of their ceremonial nature, diplomas are reprinted only upon written confirmation of the loss or destruction of the original.
The Diploma Request must be completed and signed by the graduate, confirming the graduate’s name, date, and awarded degree, and must be accompanied by a $20 reprinting fee made payable to Shepherd University. The reprinted diploma requires approximately one month minimum production time (more at conferral dates – see above).
The reprinted diploma may be picked up at the Office of the Registrar by the graduate showing photo ID. For mailing, the graduate must provide a prepaid, self-addressed FedEx, USPS, or UPS label to affix to the mailing tube. Diploma tube dimensions are 13″ long with a 1 1/2″ circumference, and weight less than .5 lb.
Students who need their diploma verified for Apostille or other international certification will need to provide the following:
- Your original diploma (reprints for lost diplomas are $20, must be requested in writing with payment, and will take an additional 4-6 weeks);
- A written, signed request for affidavit of diploma authenticity from the registrar.
It is the responsibility of the student to mail or otherwise deliver the necessary documents to the West Virginia Secretary of State’s office for action. Further details of the requirements for requesting Apostille or other international certification are found at the West Virginia Secretary of State’s website:
WV Secretary of State – Certified Documents or by email: Email WV SOS.