New Employees
Onboarding Information for New Employees
- Make sure that you have completed all new hire paperwork at the Human Resources Office including:
- Form I-9
- Federal and State tax forms
- Direct Deposit forms
- SU Policies Acknowledgement form
- Obtain your Rambler Card. Your Rambler Card will be your Employee ID.
- Obtain your Parking Permit. For a parking map, click here.
- Set up your Shepherd University Outlook email account
- Sign up for the RAVE alert system to receive inclement weather or emergency campus notifications.
- How to use the VOIP phone system
- Familiarize yourself with your department’s protocols and University policies.
- Review your job description; if necessary, ask your supervisor for clarification.
- Do you understand the policies and procedures for your department and the University? (Review Staff Handbook and/or Faculty Handbook)
- Review the timekeeping and leave instructions with your supervisor.
- Full-time employees only – Contact the HR Office (304-876-5299) to schedule a benefits orientation.
New Employee Onboarding Guide/Checklist
New Employee Onboarding Information for Supervisors
- If there is an extended time period between the offer and the start date, stay in close communication with your new employee.
- Shortly before the start date, notify your employee of the following:
- Start date and what time to arrive;
- Where to report on their first day;
- Parking information (where to park on campus, Rambler Card, gate access);
- What to wear;
- Expectations for the first few days
- Set up the new employee’s workstation (if applicable)
- Contact IT Services about reimaging their computer.
- IT Services will send the new employee’s computer account information to your department. You will need to give this to the employee so they can set up their Shepherd University email account.
- Contact IT Services about a phone for their workstation
- Make sure necessary office supplies are available
- Contact Facilities Management for keys and/or door access
- Contact University Police for exterior door access
- Order business cards, if necessary
- Contact Procurement if a P-card is needed
- Request access to Banner, shared drives, etc.
- Select a member from your department to be a mentor/buddy for your new employee
- Develop an onboarding/training plan for the first two weeks (or more), as necessary
- Meet with your employee
- Set aside time in your calendar to meet/check in with your new employee in the first few days and weeks.
- Meet to discuss the job description, performance expectations, time and leave protocols, etc.
- Familiarize employee with areas in the office/building (i.e. restrooms, break room, copier, etc.).
- Provide a campus tour.
- Introduce your employee to departmental staff and key colleagues with whom they need to know or who they will interact with regularly.
- Notify employee of standing meetings that require their participation.