wvOASIS/UKG Information

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What is UKG PRO?

The State of West Virginia uses a payroll system called wvOASIS. One component of that system is UKG PRO, which is a leave management and timekeeping system. Shepherd University is required by the State to use this system.

Timely Monitoring Required

The UKG PRO leave management and timekeeping system requires careful monitoring by supervisors. It is recommended that supervisors develop a habit of checking UKG PRO every few days. The consequences of inaction are serious: Employees will not be paid if their time and leave are not submitted and approved in a timely manner.

Leave and time must be submitted by employees and approved by supervisors within the current pay period. Pay periods consist of two-week periods beginning on Saturday and ending on Friday. If leave is submitted by an employee but not approved by the supervisor within the current pay period then that employee may not be paid for that time.

myApps Accounts

In order to use the UKG Pro leave management system and timekeeping system, employees and supervisors must have myApps accounts. Instructions for creating a myApps account can be found here.

Who uses UKG PRO?

UKG PRO is used by all staff and faculty who accrue leave as well as all hourly employees (including student employees), plus the people who supervise the employees in those categories. Adjunct faculty members and full-time faculty members who do not supervise leave-earning or hourly employees do not use UKG PRO.

Training Materials

UKG PRO Training June 27, 2024

How to Clock In and Out Using the Timeclock

Employee Guide to Punch Tile (Timestamp)

Employee Guide for Time Off Request

Employee Guide for Cancelling Time Off Request

Employee Guide for Approving Timecards

Manager Guide for Approving Time Off Requests

Manager Guide to Editing Time Off Requests

Manager Guide to Approving Timecards

Manager Entering Leave Requests for Employees

Manager Guide to Navigation