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Room Selection Information

After completing the Housing Application and 2025-2026 Resident Agreement and submitting the $100 Housing Deposit, students become eligible for Room Selection. Detailed information regarding the room selection process is provided below.

Room Selection Timeline

Room Selection Overview

Shepherd University provides double and single occupancy rooms across its 11 residence halls, representing a mix of traditional, suite, and apartment-style housing options. We reserve 100 total single rooms across all halls for eligible students. For room selection, students will choose to participate in either the General process (enables the resident to select their own placement in one of the halls, depending on availability) or the Encore process (enables a student to return to the same housing style, not a specific room) for selecting a double or single occupancy room. Note: students must have occupied the space during the fall semester to be eligible for Room Encore.

Double Occupancy

Single Occupancy

Order of Single Occupancy Room Eligibility

Note: There are only 100 singles available across all housing styles. Being selected for a single occupancy room enables a resident to live in a room without a roommate. The specific location of the single room cannot be guaranteed. To be eligible for a single occupancy room in the first round, students must have their $100 Housing Deposit on file, be registered for Spring 2025 classes, and be in good financial standing with the University by January 24. The order for room selection is based on (1) when the Housing Application is submitted, (2) academic credits earned, and (3) having the $100 Housing Deposit on file. Students who have earned more credit hours and who complete the Housing Application more quickly are more likely to have their first choices. If a student does not select their room during the designated times, residence life will assign students to available rooms. Listed below is the order of single occupancy room eligibility:

1. Students with Accommodations for Singles through Accessibility Services will have designated single occupancy rooms available throughout campus.
2. Singles Encore Process in which students who have bought-out singles in Fall 2024 and who mark that they want to stay in the same housing style and they submit the Housing Application by the January 24 deadline.
3. General Singles Process for students who are not currently in singles or people who are currently in bought-out singles but would like to live in a different housing style.
   1. All students with 75+ credit hours earned as of January 24 and requested a single, by the date the Housing Application was completed.
   2. All students with 45+ credit hours earned as of January 24 and requested a single, by the date the Housing Application was completed.
   3. All students with 15+ credit hours earned as of January 24 and requested a single, by the date the Housing Application was completed.
   4. All students with 0+ credit hours earned as of January 24 and requested a single, by the date the Housing Application was completed.
4. Students who submit their Housing Application January 25 – February 6 and who add themselves to the single occupancy waitlist based on academic standing.
5. Students who submit their Housing Application February 7 – March 6 and who add themselves to the single occupancy waitlist based on academic standing.
6. Students who submit their Housing Application March 7 – April 3 and who add themselves to the single occupancy waitlist based on academic standing.
7. Students who submit their Housing Application April 4 – May 2 and who add themselves to the single occupancy waitlist based on academic standing.
8. Students who submit their Housing Application after May 2 and who add themselves to the single occupancy waitlist based on academic standing.

Single Room Wait List Information

The University will offer 100 singles for 2025-26. Unfortunately, we may not be able to offer singles to everyone who requests them during room selection. Sometimes, additional spaces become available in late summer as people’s plans change. Residence Life has two waitlists for students requesting single rooms:

• Waitlist A: All students who requested a single by January 24, but we were not able to offer a single during the first round of room selection. Residence Life will add these students to this waitlist.
• Waitlist B: All students who completed their Housing Applications January 25 and later. These students must add themselves to the waitlist.

Note: Single occupancy room fees are higher than the fees for double occupancy rooms. See here for current costs that can be used for estimating purposes. An average 3-4% housing fee increase is anticipated for 2025-26.

Additional Housing Preferences

• Accommodations – residents with Accommodations approved through the Office of Accessibility Services will select their own spaces in most situations.  Spaces are reserved within all housing styles, but specific building or room placements are not guaranteed.
• Gender inclusive – residents of any gender may request to live together.  Residents must completely fill all spaces within the entire suite or apartment; Residence Life does not match people for this housing option.  Select this on question #5 of the “Housing Preferences”  page of the Housing Application.  The group will meet with the Housing Assignments Coordinator to select a space.
• Honors – Martin Hall, located at West Woods Suites, is prioritized for students enrolled in the Honors Program. Select this on question #5 of the “Housing Preferences” page of the Housing Application.

Have Questions?

If you have questions regarding the room selection process, please do not hesitate to email your Hall Director or contact the Residence Life Office directly.

Contact Us
Residence Life Office, Miller Hall Lower Level
Office Hours: 8am-4:30pm Monday-Friday
304-876-5172
residencelife@shepherd.edu