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End of Year Closing Information 24-25

All Residence Halls Close on Saturday, April 27 at 10:00am

• Residents must check out 24-hours after their last exam or by Saturday, April 27 at 10:00am unless approved for extended stay.
• Extended stay applications are on the Good Living Portal under Applications & Forms. Must submit request by Thursday, April 25.
• Check out of your room in person with a Residence Life staff member by Saturday, April 27 at 10:00am. Not checking out with a staff person will result in a $25 improper checkout fee and inability to appeal damage billing.
• Also avoid damage & cleaning fees by removing all belongings & leaving your room clean.

‌STEP 1: Clean Out Your Room

✓  Remove ALL your belongings from your room
(You will be billed for leaving items behind)
✓  Empty trash & take trash to dumpster outside
✓  Close & lock your windows, close blinds
✓  Vacuum or sweep floors, wipe down surfaces, & clean up any mess
✓  Suites: clean shower, sink, toilets, & remove everything from fridges
✓  Apartments: clear out kitchen cabinets & fridge, clean shower, sink, & toilets
✓  Leave room in a condition where someone could move in tomorrow
✓  Set room temperature to 72°F (Potomac Place, set to 74°F)
✓  Double check all drawers & closets for belongings

‌STEP 2: Check Out with Staff

Complete your checkout with an RA. You can arrange a time with your RA, call the RA duty phone, or find an RA at the front desk. After contacting an RA, wait by your room until they arrive. We appreciate your patience when staff has more than one person checking out at a time. Staff will be available for check outs Monday-Friday 8AM-10PM and Saturday 8AM-10AM. Staff will not conduct checkouts outside of these hours.

Room & Damage Billing:

Rooms will be inspected in two phases. First: when you check out with a staff member, they will verify that your room is empty and generally cleaned before you leave. Second: once all roommates have checked out, the RA and Hall Director will complete a more thorough inspection for damages.

• If inspections find (1) damages not previously noted, (2) excessive mess and dirty conditions, and/or (3) abandoned belongings or trash – residents will be billed for repairs and/or disposal.
• When not readily apparent, damage billing will be split among all occupants of the room, suite, or apartment. A resident can take responsibility for a charge and have it removed from their roommates.
• Damage billing may be appealed if you checked out in-person with a staff member.

Avoid the Headache of Billing:

• Take all trash to a dumpster before checking out
• Halls will have access to additional, large  dumpsters during the last two weeks of the semester
• Don’t leave any belongings behind — toss or donate anything you no longer want
• Let an RA know about any new damages to your room
• If you live in Potomac Place or West Woods, return your bedroom key if you received one

Have items to Donate?

Shepherd has a partnership with Goodwill for item donation. During finals week, donations can be placed in the blue donation bins in the hall’s lobby:
– Clothing, shoes, & accessories
– Household items & furniture
– Lightly used bedding
– Books, games, & toys
– Sports equipment

Applied for housing for next year?

If you haven’t yet, check out our page with information about  https://www.shepherd.edu/2024-2025-housing-application/